Privacy Policy

Last updated: 7th February 2025

birmingHack is organised by the Computer Science Society, which is part of the University of Birmingham Guild of Students. This privacy policy will explain what data we collect from you, how it is collected, how it is used, and how you can submit requests about your data.

What data we collect, and why

We collect and use the following data to enable you to register for birmingHack:

• Name
• Email address
• Pronoun preferences

We collect and use the following data to ensure you meet the eligibility requirements for birmingHack:

• Student ID
• Age

We collect and use the following data for the operation of the birmingHack event itself:

• Accessibility requirements
• Dietary requirements
• Records of consent
• Discord username

We collect and use the following data to pass onto the School of Computer Science for building access:

• Student ID

We collect and use the following data for marketing (if consented to):

• Email address
• Marketing preferences
• Recorded images, such as photos and videos

We collect and use the following data to pass onto our sponsors who may wish to recruit from birmingHack attendees (if consented to):

• Name
• Email address
• Pronoun preferences
• A copy of your CV (if provided)

How we collect your data

You directly provide most of the data we collect, specifically when you:

• Register for a ticket for birmingHack
• Attend birmingHack

How we store your data

We store your data on Tito, where the tickets for birmingHack are registered. We will keep your data for a year, or until the next birmingHack, whichever is sooner. Once this time has passed, we will delete your data by anonymising the event from within our Tito account.

Who we share information with

We share information with the following parties for the following purposes.

Tito. Tito is our events management service and is responsible for processing your registration.

The School of Computer Science. We pass on your registration to the School of Computer Science for access to the building, and if required for conduct and security purposes.

The Guild of Students. If required for conduct and security purposes.

Employers who sponsor birmingHack. If consented to, we may pass on your CV and contact details to our sponsors for recruitment purposes.

Publicly on our website and social media. We may publish photographs taken at birmingHack to our website and social media for marketing purposes.

Your rights

You are entitled to the following:

• The right to access
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to object to processing
• The right to data portability

If you would like to exercise any of these rights, please email us at: css@guild.bham.ac.uk

Changes

This privacy policy was last updated on 7th February 2025.